MB-800 : Microsoft Dynamics 365 Business Central Functional Consultant : Part 01

MB-800 : Microsoft Dynamics 365 Business Central Functional Consultant : Part 01

1. You configure a cloud-based printer in Dynamics 365 Business Central.

   Purchase orders printed by users must automatically print to the cloud-based printer.

   You need to create a setup record for the user, report, and printer combination.

   On which page should you create the setup record?

   • Printer Selections
   • Printer Management
   • Report Layout Selection
   • Report Selection – Purchase
   • Document Sending Profiles

2. You are implementing Dynamics 365 Business Central Online.

   Users must be added to Business Central for the first time.

   You need to add the users.

   Which action should you use?

   • Get New Users from Microsoft 365
   • Create a new entry on the User Setup page
   • Update Users from Microsoft 365
   • Import User Groups

3. DRAG DROP

   You set up a new company for a customer.

   The customer provides you with a Microsoft Excel file that contains master data.

   You need to import the master data by using configuration packages.

   Which four actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

   

   

4. DRAG DROP

   You are setting up approval workflows in Dynamics 365 Business Central.

   You need to configure approval limits.

   Which approver limit types should you use? To answer, drag the appropriate approver limit types to the correct requirements. Each approver limit type may be used once, or not at all. You may need to drag the split bar between panes or scroll to view content.

   NOTE: Each correct selection is worth one point.

   

   

5. A company uses Dynamics 365 Business Central.

   The company wants to print financial statements by using a cloud-based printer.

   You need to recommend the type of printer the customer should install.

   Which type of printer should you recommend?

   • Email
   • System
   • Client default
   • Server default

6. You create a test instance of Dynamics 365 Business Central and enter transactions for testing purposes. You create a production company instance in the same Business Central environment.

   You need to copy the setup and master data from the test instance to the production instance without copying transaction data.

   What are two possible ways to achieve the goal? Each correct answer presents a complete solution.

   NOTE: Each correct selection is worth one point.

   • Use the Run Migration Now function from Cloud Migration Management
   • Create and export a configuration package from the source company. Next, import into the destination company
   • Use the Copy Data from Company function from the Configuration Worksheet page
   • Use the Copy function from the Companies page

7. DRAG DROP

   You are creating companies for multiple customers in the cloud-based version of Dynamics 365 Business Central by using the assisted setup guide.

   You need to create new companies.

   Which templates should you use? To answer, drag the appropriate templates to the correct requirements. Each template may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.

   NOTE: Each correct selection is worth one point.

   

   

8. You are implementing Dynamics 365 Business Central for a customer.

   The customer wants to upload starting entries for all master data through a general journal on the last day of the current month.

   You need to upload the data according to this requirement.

   Which three functions should you select? Each correct answer presents a complete solution.

   NOTE: Each correct selection is worth one point.

   • Vendors Opening balance
   • G/L Accounts Opening balance
   • Calculate Inventory
   • Get Standard Journals
   • Customers Opening balance

9. You are setting up and testing a workflow with approval hierarchy in Dynamics 365 Business Central.

   In Approval User Setup, you configure the following users:

   

   You create and enable an approval workflow. You configure the workflow to use the approver limit type Approver Chain.

   To test the workflow, User1 creates a purchase order for $1,100 and runs the Send Approval Request function.

   You need to identify the actions that occur when the workflow runs.

   Which set of actions occurs?

   • User4 will receive an approval request.
     Once approved, the purchase order is released.
   • User3 receives an approval request.
     Once User3 approves the request, the purchase order is released.
   • User2 will receive an approval request.
     Once User2 approves the request, User3 will receive an approval request.
     Once User2 and User3 approve the request, the purchase order is released.
   • User1 will receive an approval request.
     Once User1 approves the request, User2 must approve the request.
     Once User2 approves the request, User3 must approve the request.
     Once User3 approves the request, the purchase order is released.
   • User3 will receive an approval request.
     Once User3 approves the request, the request is routed to User4 for approval.
     Once User4 approves the request, the purchase order is released.

10. DRAG DROP

    A company implements Dynamics 365 Business Central.

    The database contains very few posted entries. You observe that Global Dimension 1 is configured incorrectly.

    You need to run the Change Global Dimensions function in Sequential mode to replace Global Dimension 1.

    Which four actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

    

    

11. A customer has premium licenses for Dynamics 365 Business Central.

    You need to make all actions and fields for the Manufacturing and Service modules available to users.

    What should you do?

    • Assign users to the D365 BUS FULL ACCESS user group.
    • Select the Premium option in the Experience field on the Company Information page.
    • Assign SUPER permission sets to users.
    • Assign users to the D365 BUS PREMIUM user group.
    • Select the Custom option for the Company Badge field on the Company Information page.

12. DRAG DROP

    You manage several companies within one Dynamics 365 Business Central database. Most users work in only one of these companies, where they have a specific role.

    You need to set up security according to company requirements.

    Which setup should you use? To answer, drag the appropriate setups to the correct requirements. Each setup may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.

    NOTE: Each correct selection is worth one point.

    

    

13. DRAG DROP

    You are implementing Dynamics 365 Business Central.

    The purchasing manager wants to implement an approval system by using email notifications.

    You need to set up the notification system.

    Which setup should you use? To answer, drag the appropriate setup to the correct actions. Each setup may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.

    NOTE: Each correct selection is worth one point.

    

    

14. You are implementing Dynamics 365 Business Central.

    You are unable to view some expected functionality in the system.

    You need to demonstrate the use of different options for assigning profiles to users.

    In which three places can you assign profiles to users? Each correct answer presents a complete solution.

    NOTE: Each correct selection is worth one point.

    • Assign a User Group to the user. Assign the Profile to the User Group.
    • Assign a Profile on the User Personalization page.
    • Assign the Profile on the User card.
    • Accept the default Profile.
    • Add the user to the Profile card.

15. A customer is using Dynamics 365 Business Central.

    The customer is currently sending quotes and invoices using postal services. The customer wants to begin sending quotes and invoices by email directly from Business Central.

    You need to configure outbound email.

    What are two possible ways to achieve the goal? Each correct answer presents a complete solution.

    NOTE: Each correct selection is worth one point.

    • Configure SMTP Mail Setup options.
    • Run the Set up your Business Inbox in Outlook assisted setup tool.
    • Run the Set up email logging assisted setup tool.
    • Run the Email setup assisted setup tool.
16. This is a case study. Case studies are not timed separately. You can use as much exam time as you would like to complete each case. However, there may be additional case studies and sections on this exam. You must manage your time to ensure that you are able to complete all questions included on this exam in the time provided.
     
    To answer the questions included in a case study, you will need to reference information that is provided in the case study. Case studies might contain exhibits and other resources that provide more information about the scenario that is described in the case study. Each question is independent of the other questions in this case study.
     
    At the end of this case study, a review screen will appear. This screen allows you to review your answers and to make changes before you move to the next section of the exam. After you begin a new section, you cannot return to this section.
     
    To start the case study
     
    To display the first question in the case study, click the Next button. Use the buttons in the left pane to explore the content of the case study before you answer the questions. Clicking these buttons displays information such as business requirements, existing environment, and problem statements. When you are ready to answer a question, click the Question button to return to the question.
     
    Background
     
    Wide World Importers is a family-owned importer of specialty cooking ingredients and prepackaged foods from the Mediterranean. When first established, the company’s products were sold at farmers markets, All sales were on a cash-only basis.
     
    Products are now sold locally to restaurant owners and chefs in a family-owned building with a warehouse. Products are no longer sold at farmers markets. Cash and carry sales generate most of the revenue for the company.
     
    The founder of Wide World Importers is turning over control of the company to the younger generation in the family. These family members want to use Dynamics 365 Business Central to support their efforts to grow and diversify the business. They recently started to build a new line of business selling and shipping products to specialty retailers outside their local area through a network of brokers and representatives.
     
    The company uses QuickBooks, but the family is concerned that QuickBooks is not capable of supporting their new business model.
     
    There are 30 full-time and part-time employees who work in sales, purchasing, shipping, customer service, accounts payable, accounts receivable, and finance. The family does not plan to hire additional personnel to support the new line of business.
     
    Current environment
     
    Cash and carry sales
     
    – When a customer makes a purchase at the company’s cash and carry desk, the sale is handwritten on a three-part form.
    – The cash and carry associate retrieves the items listed on the order from the warehouse.
    – Special prices and discounts are used to move products that will expire soon or that are overstocked.
    – Cash is accepted for payments.
    – The cash drawer is balanced at the end of every day. A deposit is created for the cash and given to the accountant.
    – One-line sales invoices are saved in QuickBooks for each cash and carry sale to a miscellaneous customer.
    – Customer details for cash and carry sales are not kept in QuickBooks.
     
    Brokered sales orders
     
    – Brokered sales are called in to customer service by the brokers and sometimes directly by customers. The sales are entered into QuickBooks.
    – Because inventory is not tracked in QuickBooks, the generic item Brokered Item is used.
    – Two copies of the packing slip and printed from QuickBooks and sent to the warehouse.
     
    Order picking
     
    – The warehouse manager provides a container and the two copies of the packing slip to a picker.
    – Items that are out of stock are marked on both copies of the packing slip.
    – The shipping amount is determined and written on the packing slips.
    – One copy of the completed packing slip is placed in a basket for customer service.
    – Completed orders are boxed up with a copy of the invoice and shipped to customers.
     
    Order invoicing
     
    – Throughout the day, the customer service manager collects the packing slip copies and updates the invoices in QuickBooks.
    – The customer service manager adds a line for shipping with the amount provided by the packer.
    – The customer service manager prints a copy of the final invoice and sends it to the warehouse.
    – The accountant uses Microsoft Word to create weekly invoices for all shipments invoiced in QuickBooks during the week for some customers.
     
    Deposits
     
    – The accountant receives the deposit bag from the cash and carry sales desk at the end of every day.
    – Receipts are recorded in QuickBooks against cash and carry and brokered sales based on the deposit slips.
     
    Brokers commission
     
    – Brokers fees are paid as a percentage of sales.
    – A Sales by Product/Service Summary report is run in QuickBooks every month for Brokered Item to calculate what is owned.
     
    Requirements
    Customers
     
    – Users with permission must be able to quickly add new customers.
    – The original source of all customers in the accounting system must be identified to be from cash and carry or brokered sales.
    – The company needs to keep a record of special price promotions given to specific customers.
    – Customers must be identified with a unique general business posting group so that the correct freight G/L account is used in sales transactions.
    Sales
    – The customer source must be used to identify the business line, and the customer source must be indicated on every sales transactions.
    – Customer service and cash and carry desk associates must be able to enter sales into Dynamics 365 Business Central by customer.
    – Excess paper must be eliminated, and paper management must be reduced.
    – If a customer is not already listed in the system, a cash and carry associate or customer service associate must be able to quickly add the new customer in the process of recording the first sale.
    – A point-of-sale system is not needed, but users must be able to record which items are purchased by customers, accept and record their payment, and print receipts indicating paid in full.
    Items
    – The sales manager and warehouse manager must be able to set a specific timeframe for special promotion discounts on items.
    – For special promotions, discounts must be consistent for all items in a product line using a single discount calculation.
    – Special pricing may be given to a retail chain or buying group. This pricing must be automatically applied when an order is taken for any of these customers. The original price must be recorded with each sale.
    – Customers must always be charged the lowest amount for an item at the time of the sale. For example, an overstocked olive oil has a regular price of $20 per unit. Customers in a buying group for restaurants can buy it for $18 per unit. There is an autumn promotion price for the item at $19 per unit. However, on a specific day only, there is an overstock special at a 15 percent discount off the regular price.
    Sales invoices
    – Warehouse workers must be able to indicate the following in the system for each order:
    1. the items picked
    2. the shipping charges
    3. notifications, if any, that customer service needs to provide to the customer
    – Items sold at a discount must show the original price, discount, and net amount on each line of the invoice. Invoices must be posted at the cash and carry desk at the time of sale. For orders, accounting must post invoices and send them to customers.
    – Warehouse employees must be able to indicate what has been shipped on an order. They will use the G/L account for shipping charges. They need to use the correct G/L account for sales versus cost through proper assignment of sales and purchase accounts in the general posting setup.
    – Some of the brokered customers require one invoice per week regardless of the number of orders or shipments.
    Accounts
    – Payment terms vary by customer.
    – The amount paid to brokers must be calculated from sales after invoice discounts.
    – Broker vendors must be easily identifiable from other vendors in lists
    – Commission paid on sales not collected within 120 days must be deducted from brokers’ next compensation payment.
    Reporting
    Wide World Importers requires reporting on the following:
     
    – the overall profitability of each line of business at any time for any given period
    – the cost of outbound shipping in the overall profitability of sales by business line in all related reports
    – freight sales and cost by account in the trial balance
    – the cost of brokers’ compensation in reporting the overall profitability of sales by business line
    – the effect of item discount promotions in financial statements.
    Issues
    Pricing
    – Spreadsheets are used to maintain special item pricing and discounts. The only source of product line discount information is a whiteboard in the warehouse. The price charged is frequently incorrect.
    – Customers complain when they think they think they have not received the best price available. Promotions are sometimes applied in error after a special pricing event ends, for example, when discounts are offered temporarily to reduce overstock.
    – Management cannot see original versus actual price on all sales. Discounts given by brokers requires spreadsheets and comparison between price list and price on sales invoice. Management needs to be able to quickly see the discount given on each sale.
    Payment terms
    – Agreed-upon payment terms are frequently entered incorrectly on orders, causing cashflow issues.
    – Invoices already paid in full exist on the sales aging reports. The frequent cause of this issue is that sales from the cash and carry desk are not indicated as cash sales and are not posted as paid in full.
    – Some buying groups require that all invoices sent during a month be due on the 20th of the following month.
    Invoicing
    – Paperwork is frequently misplaced between the warehouse, customer service, and accounting.
    – Invoices that are posted in the accounting system based on shipments and invoices that are sent to customers weekly do not match due to errors transferring the data from one document to another.
    – Users are selecting the incorrect freight type (expense versus sales) on purchase and sales transactions, making it difficult to reconcile freight costs.
    – Sales placed from the cash and carry desk by customers originally acquired through a broker are not being recognized with the correct customer source. Reporting by business line is inaccurate.
    Accounts
    – Users often forget which fields to use to enter information when they add new customers to QuickBooks. This results in errors and inconsistencies in data and affects sales reporting. Confidence in sales reporting accuracy is low.
    – Adding new brokers is a different process than adding other purchase vendors. Users often forget which fields to select and how to correctly assign the vendor number to add new brokers.
    – Manual entries to certain G/L accounts cause reconciliation issues.

    1. HOTSPOT

       You need to report profitability by business line.

       How should you configure the system? To answer, select the appropriate options in the answer area.

       NOTE: Each correct selection is worth one point.

       

       

    2. DRAG DROP

       You need to ensure that any transaction that uses a customer account always includes the customer source dimension.

       Which five actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

       

       

    3. You need to configure the new customer creation process.

       Which two areas must you configure? Each correct answer presents part of the solution

       NOTE: Each correct selection is worth one point.

       • Responsibility center
       • Configuration worksheet
       • Configuration template
       • Permissions

    4. DRAG DROP

       You need to design a process to resolve the broker issues for Accounts.

       Which three actions should perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

       NOTE: More than one order of answer choices is correct. You will receive credit for any of the correct orders you select.

       

       

17. This is a case study. Case studies are not timed separately. You can use as much exam time as you would like to complete each case. However, there may be additional case studies and sections on this exam. You must manage your time to ensure that you are able to complete all questions included on this exam in the time provided.

    To answer the questions included in a case study, you will need to reference information that is provided in the case study. Case studies might contain exhibits and other resources that provide more information about the scenario that is described in the case study. Each question is independent of the other questions in this case study.

    At the end of this case study, a review screen will appear. This screen allows you to review your answers and to make changes before you move to the next section of the exam. After you begin a new section, you cannot return to this section.

    To start the case study

    To display the first question in the case study, click the Next button. Use the buttons in the left pane to explore the content of the case study before you answer the questions. Clicking these buttons displays information such as business requirements, existing environment, and problem statements. When you are ready to answer a question, click the Question button to return to the question.

    Background

    Best for You Organics Company is a mid-sized wholesale distributor of organic produce and other food items to national retail grocery store chains. Over half the company’s revenue is from produce with an average shelf life of less than a week. The remaining revenue comes from shelf-stable canned and packaged items.

    Best for You Organics experienced substantial growth in the last two years. They expanded from one location to three locations, increased the number of employees from 25 to over 100, and more than doubled their revenue. The company’s business forecast predicts a steady rate of growth of at least 20 percent annually for the next five years.

    As a result of their expansion, Best for You Organics is experiencing delays and bottlenecks in their processes. The company has decided to implement Dynamics 365 Business Central as a new Enterprise Resource Planning (ERP) solution to increase efficiency and automation to support their continued growth.

    Current environment

    Deliveries

    – The company receives daily truckloads of products from their vendors, warehouses the products briefly, and then ships orders based on a weekly delivery cycle to each customer’s store.
    – Customers have regular standing orders that are revised and finished one week prior to delivery.
    – Best for You Organics has a fleet of trucks that make deliveries according to planned routes.
    – The company also has a floating route for trucks to deliver rush orders. The route is being used more often by customers and has overwhelmed the warehouse with exception processing.

    Duties

    The company wants to provide greater separation of duties between activities in the office and activities in the warehouse.

    The accounting team enters orders for the sales team, sends pick tickets back to the warehouse, and organizes shipping documents. The accounting team invoices the orders when they receive instructions from the warehouse that an order shipped.

    Employees have expressed frustration because they need to work longer hours to accommodate the increase in sales.

    The company does not use the Advanced Warehousing function.

    Requirements

    Salespeople

    – Salespeople must be able to manage opportunities that are converted to quotes.
    – Salespeople must be able to release orders to the warehouse to be fulfilled once a quote is final.
    – Salespeople must be trained on how to determine if inventory is available when they are completing the quote to avoid promising inventory that is not on hand because all orders are processed one week in advance of delivery.

    Team responsibilities

    Deliveries must be shipped daily by employees in the warehouse. The office must be responsible for completing the invoicing process.

    The current team responsibilities are shown in the following graphic:

    

    The required team responsibilities are shown in the following graphic:

    

    Vendor management

    – The company contracts with each vendor for regular discounts at the invoice level.
    – The company requires a pre-set discount percentage to calculate automatically when the purchaser completes a purchase order.
    – The company must be able to see a copy of the completed purchase order in the system when they have new contract negotiations with their vendors.

    Customer and inventory management

    – Sales invoices must be automatically emailed by the system to customers.
    – A template must be used for emails sent to customers. The template must not be altered.
    – Customers who pre-pay their invoices must not receive a copy of their invoices.
    – The company warehouses all products as Case quantities. The company has difficulty recording accurate costs for product returns. The company wants to expand their capabilities for managing returns by setting up all inventory in a quantity of Each.

    Reporting

    The company must be able to answer two key questions when they report financial results:

    – Which customers are buying which items?
    – Which salespeople are selling in which regions?

    When discussing customers, the company must refer to each Customer Group as follows:

    – Big Box
    – Franchise
    – Private

    When discussing items, the company must refer to each Item Group as follows:

    – Fair Trade
    – Free Range
    – Grass Fed
    – Heirloom
    – Organic

    Salesperson names that must be used are:

    – Salesperson A
    – Salesperson B
    – Salesperson C
    – Salesperson D

    Region names that must be used are:

    – North
    – South
    – East
    – West

    Commission

    – The company must be able to track salesperson performance within certain regions to calculate commission.
    – Each salesperson must be assigned only to a single region.
    – This commission data is currently recorded inconsistently, resulting in incorrect combinations that require manual correction. The company must have some level of automation to manage this.

    Issues

    Issue 1

    The accounting team needs an improved process for reconciling inventory to the general ledger.

    – Posted transactions are changing financial reporting in periods that have been closed.
    – Unexpected changes in inventory cost for previous months are causing costing inaccuracies.
    – The system must restrict the adjustment of costs for closed months.
    – The new policy will be to restrict all users to posting in the current month only, with the exception of a few employees from the accounting team.
    – The calendar fiscal year for company must begin on June 1.

    Issue 2

    The accounting team uses a complex manual accrual process to determine the accounting impact of items received but not invoiced. The system must streamline the item accrual process.

    Issue 3

    The company often receives a higher quantity of produce items than what they order because vendors allow for spoilage or damage of produce in transit. The company does not want to allow over receipt on non-produce items.

    Issue 4

    The company has received comments from their auditors that invoices are not being properly compared to received inventory documents before they are posted. The company does not use warehouse management and always handles processes directly from the purchase order. The company always has the following documents:

    – purchase order from the procurement department
    – receiving document from the warehouse
    – electronic invoice from the vendor

    1. HOTSPOT

       You need to configure reporting.

       What should you do? To answer, select the appropriate options in the answer area.

       NOTE: Each correct selection is worth one point.

       

       

    2. You need to enforce restrictions for salespeople and regions to meet the requirements for Commission.

       What should you do?

       • Set Salesperson and Region dimensions to Limited.
       • Assign Default Dimension Priorities to list Salesperson first.
       • Set the dimension combination between the Salesperson and the Region to Blocked.
       • Add Default Dimensions for Salesperson on Customer Cards.

18. You are creating payment terms.

    A company processes standard vendor payments on the seventh day of the next month.

    You need to set up payment terms for the vendor.

    Which date formula should you use?

    • 37D
    • 1M+7D
    • 1M+6D
    • CM+7D

19. A company purchases items by using cash. You register a vendor payment when you a post a purchase invoice for a cash vendor.

    You are creating a new cash vendor. No prior vendors have been set up as cash vendors.

    You need to set up the vendor so that payments post automatically when you post a purchase invoice.

    Which type of setup should you use?

    • Payment Method as Cash
    • Payment Term as COD
    • Payment Method as Cash with balancing account
    • Prepayment

20. DRAG DROP

    You need to configure a new journal template.

    What should you do? To answer, drag the appropriate fields to the correct requirements. Each field may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.

    NOTE: Each correct selection is worth one point.